Privacy policy

Information on the processing of personal information of natural persons using the moto-gama.com.pl website

Who acts as the controller of your personal data?

The following entity acts as the controller of personal data collected via the moto-gama.com.pl website (hereinafter: the Controller), i.e., as the entity in charge of ensuring security of your personal data:

Niepodłegłości 10A, 23-204 Kraśnik, NIP [tax identification number]: 7151749165, REGON [statistical register number]: 430600566.

Please note that the provision of your personal data is voluntary.

For what purposes and for how long do we process your personal data, and with whom can we share them?

Personal data, i.e., the data you provide in connection with using our services, will be:

stored on our server and/or an external server;
made available to you when you use our website;
used for profiling (more information on profiling is provided below);
used to protect your rights as a party to a contract, for example, to handle a complaint you have made;
used for marketing purposes, e.g., to send you our business information (this does not apply to persons under the age of 18) – you will only receive such information by e-mail if you have consented to this (this also applies to persons under the age of 18);
used to issue sales documents;
kept in our records (in electronic or paper format) to draw up contracts as well as accounting and tax documents;
transferred to the following entities: our subcontractors, companies providing marketing, IT, profiling, accounting, legal, debt collection, payment, banking services to us and others supporting our business and requiring such transfer;
used for establishing, defending and seeking legal redress of your or our claims;
used to make compilations, analyses and statistics for our internal purposes, including in particular reporting, marketing research, planning the development of sales of goods and services, development work in IT systems, and creation of statistical models.

We may process your data for the above mentioned purposes as this proves necessary for the fulfilment of our legal obligations (e.g., settlement with contractors, tax obligations), for our marketing and statistical activities, which is in our economic interest, as well as for defending our rights under the contract concluded with you.

We will delete the above data 3 months after the last purpose of their processing ceases to apply. In the meantime, we will cease to process them for the following purposes on the following dates:

data serving the purpose of performing a contract ‒ within 3 months after the contract has been completed or terminated;
data serving the purpose of fulfilling our legal obligation ‒ within 3 months after the obligation has ceased to apply;
data stored with the aim of defending our legal interest ‒ within 3 months after the legal interest has ceased to apply; however, data serving the purpose of establishing, defending and seeking legal redress of your or our claims shall cease to be processed within 3 months after the expiry of the statute of limitations for your claims or within 3 months from the expiry of our claims, whichever is the later;
data serving the purpose of our marketing activities ‒ within 18 months of their last use (this does not apply if you have given your explicit consent to the processing of your personal data for marketing purposes);
data serving the purpose of exchanging correspondence on specific matters ‒ within 3 months of the last correspondence exchanged on that matter;
data serving the purpose of providing you with commercial information by electronic means (where you have given your consent) ‒ within 60 months of the last contact with you.

Your personal data collected from other sources

If you or we make a payment (e.g., in respect of an invoice) through, for example, a bank or payment institution, we will come into possession of information about the account and institution to which or by hand of which you or we ‒ as the case may be ‒ have made that payment. We will process such data in order to check whether the payment was made correctly, as well as to record and settle the payment and to make the necessary refunds, if any.

We may also obtain your data from publicly available registers, records, etc., for the purposes described above (conclusion/performance of a contract, fulfilment of statutory accounting/archiving obligations, assertion or defence against your claims or claims brought by third parties, marketing or exchanging correspondence with you). We may process such data for the purposes described above, as well as for our performance of the contract concluded with you, the fulfilment of our legal obligations (e.g., tax obligations), as well as the defence of our rights under the contract concluded with you, and for the production of statistics and analyses, which constitutes our economic interest.

Data, including personal data, automatically collected through our IT systems

The IT system used by the moto-gama.com.pl website automatically collects data in logs related to the device you use to connect to that website. Such data are only collected for statistical purposes and refer to the type of device, the operating system, the type of Internet browser, screen resolution, colour depth, IP, Internet Service Provider, or entry address of moto-gama.com.pl, and are only used in the process of optimising moto-gama.com.pl to ensure the greatest possible convenience.

These data are never combined with the data you have provided and they only serve for statistical analysis and system error correction mechanisms.

We may process these data for the above-mentioned purposes, as this is necessary to improve the quality and efficiency of our business.

Cookies

Moto-gama
Our website uses cookies technology, i.e., text files placed on your device, to enable customer recognition and website adaptation to customers’ needs.
The www.moto-gama.com.pl website uses cookies for:
1. remembering your viewing preferences;
2. creating statistics and viewing reports.
Google Analytics (cookies)
Google Analytics uses cookies, which are text files placed on your device, to help the website analyse the source of website traffic and use patterns.
Google collects the data obtained by placing cookies on your device on its servers and uses this information to compile reports and provide other services related to website traffic and internet use. Google may also transfer this information to third parties if an obligation to do so arises from applicable legal regulations or if these parties process such information on behalf of Google. These data are never combined with the data you have provided and they only serve for statistical analysis and system error correction mechanisms.
Google Ads (cookies)
Google Ads uses cookies, which are text files placed on your device, to enable Moto-gama to evaluate the accuracy and effectiveness of its advertising activities using the Ads network.
Google collects the data obtained by placing cookies on your device on its servers and uses this information to compile reports and provide other services related to website traffic and internet use. Google may also transfer this information to third parties if an obligation to do so arises from applicable legal regulations or if these parties process such information on behalf of Google. These data are never combined with the data you have provided and they only serve for statistical analysis and system error correction mechanisms.

If you do not agree to cookies being placed on your device, you may disable them by configuring your browser accordingly. Information on how to do this can be found in the help files of your browser. However, if you disable Google cookies, we cannot guarantee the correct functioning of our website.

If you agree to Google cookies being placed on your device but wish to delete them afterwards, you can do so without any risk. Information on how to do this can be found in the help files of your browser.

What rights do you have in relation to our processing of your personal data?

You have at any time the right to:

rectify (correct) any inaccurate data or supplement them;
restrict data processing (which includes the withholding of data operations or non-deletion of data – according to the request made);
access your data (including information about the data we are processing, the purposes of processing, the recipients or categories of recipients) and receive their copy;
data portability to another controller;
erase your personal data (the right to be forgotten) if any of the circumstances described in Article 17(1)(a) to (f) of GDPR apply, with the exceptions described in Article 17(3) of the RODO.

You can exercise these rights by submitting a request electronically at: biuro@moto-gama.com.pl or by any other means.

To ensure that you are entitled to make a request, we may ask you to provide additional information to allow us to authenticate the applicant. The scope of each of these rights and the situations in which you can exercise them are determined by the applicable legal regulations. The rights which you can exercise will depend, e.g., on the legal basis for our use of your data and the purpose of the processing. This means that, in some cases, we will be able to refuse the request. In such cases, we will explain to you the reasons for our decision, along with indicating the legal basis for it. In any case, we will promptly provide you with the necessary explanations and assistance in exercising your rights.

Right to object

Irrespective of the rights mentioned above, you may object, at any time, to the processing of your personal data for direct marketing purposes. Once we have accepted your request made to this end, we will discontinue the processing of your data for this purpose. In specific circumstances, you may object to our processing of your personal data at any time if the basis for the use of your data is our legitimate interest or public interest. In such circumstances, once we have considered your request, we will no longer be able to process the personal data objected to on that basis unless we can demonstrate that there are:

valid legitimate grounds for such processing which, by virtue of law, are considered to override your interests, rights and freedoms;
grounds for establishing, exercising or defending claims.

Consent

If our use of your data is not necessary for the performance of a contract or the fulfilment of our legal obligation, or it does not constitute our legitimate interest, we may ask for your consent to certain ways of using your data. Such consent may, for example, allow us to share your data with others for their promotional campaigns or to make automated decisions based on your data and at your request. You may withdraw your consent given to us at any time (this will not affect the lawfulness of the use of your data prior to the withdrawal of such consent).

While asking for your consent to such processing, we will also indicate the easiest way to withdraw it.

Complaint

Please also remember your right to lodge a complaint with the President of the Data Protection Authority if you believe that the processing of your personal data violates the law.

Please note that our company adheres to a strict personal data security policy. Your personal data are safe with us and we make every effort to constantly increase the data protection level. We believe that familiarising yourself with our privacy policy will allow you to feel secure.

How we protect your data

The most important elements of our personal data protection system are the following:

Only those employees of MOTO-GAMA who have undergone personal data security policy training and have signed relevant commitments to protect your personal data will have access to them.

The IT systems of the moto-gama.com.pl website meet all personal data protection standards.

Technical and organisational measures have been applied to ensure the protection of processed data in accordance with our risk assessment, using the content of the requirements provided for in the Regulation of the Minister of the Interior and Administration of 29 April 2004 on the documentation of personal data processing, and the technical and organisational conditions to be met by devices and IT systems used for personal data processing (Journal of Laws No. 100, item 1024) and the guidelines of the Inspector General for the Protection of Personal Data.

The controller has complied with all legal personal data protection obligations.

In doing so, we would like to point out that your consent is not required for us to process your personal data when:

you request us to conclude a contract and provide us with your data for this purpose;
this proves necessary for the performance of a contract concluded between you and us;
this proves necessary for us to perform our legal obligations, e.g., issuing an invoice or keeping the accounting and tax documentation;
this proves necessary for us to conduct marketing activities, e.g., direct marketing or to show you content tailored to your profile (this does not apply to persons under the age of 18).

If you choose not to provide us with the data that is necessary for us to carry out the above activities, we will not be able to carry them out.

Privacy and security policy of our partners

MOTO-GAMA exercises due diligence in selecting its business partners and verifying the links they place on the website. However, we bear no responsibility for the standards and privacy policies of their respective owners, operators or administrators of these sites. We therefore recommend that you verify each of our partners linked to our website and make your own decision as to whether you wish to entrust them with your personal data for processing.

Entrustment of data processing

We would like to assure you that, in the contracts we conclude, we oblige all entities to whom we entrust the processing of your data on our behalf (e.g., accounting firms) to comply with the applicable rules and standards.

Amendments to the privacy policy of the data controller

MOTO-GAMA reserves the right to amend its privacy policy when this is required by the applicable law, when the relevant technological conditions of the online service change or when such amendments are expected to introduce a standard higher than the minimum legally required standard. P.H. MOTO-GAMA will inform users about such amendments by posting the relevant information on the website.

Contact details

MOTO-GAMA will contact you using the provided e-mail address. In exceptional situations, we will use the phone number provided by you.

If you have any questions or concerns about the privacy policy or security of your personal data, contact us at our telephone number: 81 826 14 37 or by e-mail at: biuro@moto-gama.com.pl.

You can also correspond with us on the above matters at:

P.H. Moto-Gama
ul. Niepodłegłości 10A,
23-204 Kraśnik

This privacy policy took effect on 25 May 2018.